Your phone never stops
"Is PS5 free at 8?" all day on calls and WhatsApp. Late replies send customers to the cafe down the road.
For gaming cafes in India
Your WhatsApp becomes your booking counter.
Customers check free slots, book and pay an advance on your cafe’s own WhatsApp number. No app to download. Every booking lands on one live timetable, and no slot is ever booked twice.
- Money goes straight to your Razorpay
- Keep your WhatsApp number
- Works with your billing software
Sound familiar?
No-shows on your busiest nights
They said they were coming. The station stays empty on a Saturday night, and that hour is gone for good.
Double bookings and slot fights
Bookings live in a register, a group chat and your memory. Two groups turn up for the same station.
How it works
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1
Customer says Hi on your WhatsApp
Same number they already have. No app to download, menus in English or Hinglish.
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2
Picks a slot and pays the advance
Free slots and prices are shown live. The station is held for 5 minutes while they pay by UPI.
-
3
The booking lands on your timetable
Confirmation and receipt go to the customer, a reminder an hour before, and you see it all live.
Everything a busy cafe needs to take bookings
Booking inside WhatsApp
Quick Book in a few taps, a full booking form, or just type "PS5 tomorrow 8pm 2 hours".
Advance payments
Fixed, percentage or full advance, different on weekends and events. Paid straight to your Razorpay.
Live timetable
Every station and booking on one screen, on your phone or the counter PC, updated in seconds.
Staff access without money
Staff add walk-ins, extend, move and mark no-shows. Earnings, prices and refunds stay with you.
Reminders, reschedule, cancel
Customers manage their own bookings within your policy. Refund requests come to you to approve.
Events, peak pricing, waitlist
Weekend and peak rates, tournament nights with capacity, and a waitlist that fills freed slots.
Your money, your number, your customers
Cafe Desk works on your accounts. We set it up and keep it running; you stay in control.
- Advances go to your Razorpay account. We never touch your customers’ money.
- Your WhatsApp number stays yours. Chat from your phone whenever you want.
- No double bookings. The database refuses a second booking on the same station and time.
- Done-for-you setup. WhatsApp, Razorpay, stations, prices and policies, on one call.
Pilot pricing
For gaming cafes
Ask for a pilot quote
Tell us about your stations and booking needs. We will confirm the setup and monthly fee with you in writing before you join.
- Setup of stations, prices and booking rules
- WhatsApp and Razorpay connection for your cafe
- Owner and staff dashboard access
WhatsApp messaging and payment processing fees are separate from our quote and depend on your Meta and Razorpay accounts.
Questions owners ask
Do my customers need to download an app?
No. They book on WhatsApp, on your cafe’s own number.
Will my WhatsApp number change?
No. Your number stays the same and the WhatsApp Business app keeps working on your phone, so you can still chat with customers yourself.
Where does the advance money go?
Straight to your own Razorpay account and from there to your bank. We never hold your customers’ money.
Do I have to replace my billing software?
No. We handle bookings and advances before the customer arrives. Keep your billing, food and PC timer software as it is.
What happens if a customer does not show up?
Staff mark the no-show in one tap and can give the station to a walk-in. What happens to the advance follows the policy you set.
What does WhatsApp messaging cost?
Meta charges for eligible WhatsApp messages at its current rates. Your dashboard shows an estimate, and you can set an alert.
How long does setup take?
About an hour on a call. We connect WhatsApp and Razorpay and set up your stations, prices and policies with you.
Can I stop any time?
Yes. Cancel before your next billing month and you will not be charged again. See the Refund & Cancellation policy.
See it on your own phone in 10 minutes.
Email us to arrange a demo of the booking flow.
Book a free demo